Mountaineering formalities

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Application for climbing peaks in the Indian Himalaya and eastern Karakoram by foreigners
(Only one copy to be sent by Post or Fax) - Part-I

1. Name of the expedition and country of origin.  
2. Name and height of the peak/peaks to be climbed with co-ordinates (longitude & latitude).
(Two Alternative peaks must be suggested in case the peak/peaks is/are already booked for another expedition).		  
3. A route chart (seven copies) of the peak/peaks clearly indicating which face ridge is proposed to be attempted. (Application without the route chart will not be entertained.) For this purpose; the geographical map should have the gridlines showing the longitudes and latitudes indicating route and the peak clearly.  
4. (i) Duration of the expedition. From To
  (ii) Approximate date of arrival in India giving the day by day (date-wise) itinerary (eight copies) of the expedition for its entire duration.    
  (iii) Actual climbing period (base camp to peak and back to base camp). From To
5. (i) Bio-data of the leader and the members (eight copies) with a passport size photograph of each member. As per Appendix `A'.  
  (ii) Insurance cover against accident for each member must be done (kindly note that your expedition would be required to have a clause in the insurance policy, that in case of an accident requiring ground/ air rescue, the cost of evacuation as demanded by India Air Force / evacuation agency will be paid by you / your insurance company directly to them under intimation of IMF.  
  (iii) In the event of rescue / Helicopter requirement the leader / LO will request the concerned Consulate / Embassy for air lift. Such a request will be routed through Consulate / Embassy to Ministry of External Affairs, Ministry of Defence for speedy action. IMF will not be responsible for such rescue and charges thereof.  
 6. Source of financing the expedition (in broad terms).  
7. The name and place of the nearest Indian Embassy/High Commission or Mission which authorizes issue of visas must be indicated. Indicate clearly the address and fax number of such an office. Ensure that you apply to them and obtain `X' Mountaineering Visas only for your expeditions and NOT Tourist Visas; before leaving your country.
 8. Whether Walkie - Talkie sets will be brought to India. If so, the enclosed application form should be filled up and attached (in duplicate). Kindly note that wireless equipment to be imported should be of the frequencies as specified in the application form. Yes No
  OR    
9. Whether walkie-talkie sets required on loan from IMF? Yes No
10. Two copies of complete lists of mountaineering equipment, clothing, foodstuffs etc., to be brought to India, should be attached showing approximate weight and C I F value of consumable and non-consumable items in separate lists to be forwarded to IMF two weeks before the start of the expedition. Yes No
11. Medium of Liaison in India (Agency that would provide help in Delhi and arrange guides and porters etc. in the mountains.)Any other help needed from IMF, like accommodation, Equipment and transport etc.? (Give details) Yes No
12. Any other help needed from IMF, like accommodation, Equipment and transport etc.? (Give details) Yes No


(Signature of the Leader)
Name in full:_____________________
Address:     _____________________
                  _____________________
                  _____________________
Telephone No.: __________________
Fax No.:           __________________
E-mail.:           __________________

UNDERTAKING
I undertake that:
1. The goods, except such of the consumable stores as may be consumed or other articles as may be lost or left on the mountains, shall be re-exported within three months from the date of importation. In the event of failure to do so, duty which would have been levied on such goods but for the exemption, shall be paid.
2. We will not damage or destroy any vegetation or burn or allow to be burnt any juniper or other plants or cause any damage to environment in the areas which we visit. We will carry adequate supply of kerosene or other fuel and bring back all the plastic, tin and glass articles on return from the mountains and leave the areas clean.
3. The porters accompanying the expedition will observe the same discipline and would not be allowed to do any damage to the environment.
4. Action will be taken by me to ensure that the mountain environment will be cleaned by burying/burning the garbage at various camps. All non bio-degradable garbage will be brought back to the road-head and suitably disposed.
5. In the event of requisitioning of a helicopter for evacuation, the charges for helicopter sorties and subsequent hospitalization will be fully paid by me / our insurance company to the agency. I would have a clause in the letter of credit in my / our insurance policy that in the event of an accident requiring ground / air rescue / evacuation, the cost up to US $ 6000 would be paid to the Indian Air force / IMF / agency for evacuation through a clear letter of credit.
6. I shall also ensure that the LO is treated as a member of the expedition and that his/her requirement of proper food/porter/transportation etc. is fully met. I shall procure LO's equipment from IMF stores on payment of US$ 500.
7. That I will submit to the Indian Mountaineering Foundation, a report on the expedition immediately on its expiry on the form to be issued by IMF when I return from the mountains for debriefing and the detailed report with photographs within two months. This report will also include all steps taken to preserve and improve the environment.
8. After arrival in India, I shall insure the porters, high altitude porters/cooks and mountain guides/headmen in India by payment of a premium which will cover both death and injury or otherwise as follows:-

Porter/worker(Base camp) US$ 1500/-
HAP/Cook US$ 2000/-
Headman/mountain guide US$ 3000/-

9. I shall hand over photo copies of visa page of all the passports, insurance papers of expedition team and list of items imported into India at the time of briefing at the IMF.
10. I shall pay additional handling charges at 50% rate of the normal peak handling charges, in case an additional peak is attempted or climbed.
11. I will plan to stay at Delhi for one working day (other than holiday/ Saturday/Sunday) on my way in/out for expedition's briefing/debriefing and for completing other formalities. I understand that government offices in India remain closed on Gazetted holidays, Saturdays and Sundays.
12. I will come to India for expedition only after getting `X' Mountaineering Visa endorsed on the passports of myself and all members before leaving my country. On arrival in India, I shall report to my Embassy/High Commission at Delhi about my expedition and submit itinerary and bio-data of members to them.
13. I agree to ask IMF to arrange for LO's equipment and shall pay additional charges of US $ 500 to the IMF before the commencement of the expedition.
14. I have read the instructions contained in the Brochure issued by the IMF and I agree to abide by them. I undertake that I and the members of the expedition have read and understood the instructions contained in the above mentioned Brochure and, hereby, sign it and agree to abide by them.

(Signature of the Leader)                
Name in full: __________________________________________
Address:      __________________________________________
                   __________________________________________
                   __________________________________________
Telephone No.:_________________
Fax No.:         _________________
E-mail.:            _________________

The Director
Indian Mountaineering Foundation
6, Benito Juarez Road
NEW DELHI - 110 021 (INDIA)
Fax No.: 91-11-6883412
Telephones: 91-11-4671211, 91-11-4677935, 91-11-4671572

Enclosures to be sent with the Application Form:-
(a) Eight copies of route chart of the expedition.
(b) Eight copies of the itinerary of the expedition.
(c) Eight copies of Bio-Data of members with photographs.
(d) Draft for the requisite amount payable to IMF, New Delhi, India:-
   (i) Peak charges & 50% charge for additional peak, if any. As laid down.
   (ii) Environmental levy - US$ 400.
   (iii) LO's equipment charges - US$ 500.
   (iv) Walkie/talkie charges of the rates prescribed.

Application for a License to Establish, Maintain & Work Wireless Stations in India under the Indian Telegraph Act 1885 by Mountaineering Expeditions

Bio-Data Form for expedition

List of open peaks in Himachal

List of open peaks in Jammu& Kashmir

List of open peaks in Uttaranchal